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Kibibyte, S.L., makes available to you the information related to the processing of your personal data, as established in Regulation (EU) 2016/679, of April 27 (GDPR), and Organic Law 3/2018, of December 5 (LOPDGDD).
Depending on whether it is the use of the public website accessible by anyone on the internet or whether it is private access to the specific platform of each Company client by its employees or workers, a different use of their personal data is distinguished.
1. USER INFORMATIONWho is responsible for the processing of your personal data?
On the public website, the person in charge will be Kibibyte S.L. (also called Flexoh), with CIF B54837257 and address at Deportista Juan Matos 4, local M, 03016 Alicante, Spain. It is registered in the Mercantile Registry of Alicante, Volume 3831, Folio 190, entry 1 with Sheet A143383. Contact: firstname.lastname@example.org. Data Protection Officer: email@example.comFor what purpose do we process your personal data?
To maintain a commercial relationship with the user. The operations planned to carry out the treatment are:
Because the treatment is legitimized by article 6 of the GDPR in the following way:
The personal data comes directly from the interested parties through the forms enabled by Flexoh on the website.How long do we keep your data?
They will be kept for no longer than necessary to maintain the end of the treatment or there are legal prescriptions that dictate their custody and when it is no longer necessary for this, they will be deleted with adequate security measures to guarantee the anonymization of the data or the total destruction of the same.What is the legitimacy for the processing of your data?
The legal basis for the treatment of your data is based on the consent granted when completing any of the forms. The request to withdraw consent for the sending of promotional communications will not condition the use of your data as a Flexoh client if you are an employee of a client company.To which recipients will your data be communicated?
No data will be transferred to third parties, unless you contract a service that requires the participation of a third party such as health insurance companies or issuers of restaurant and / or transport cards, in which case you will be duly informed of this. These providers will only be able to access the data for the sole purpose of providing the service requested by you, following Flexoh's instructions and without being able to use it for any other purpose. All providers sign confidentiality commitments in the use of the information they access for their service in accordance with current regulations.What are your rights when you provide us with your data?
Anyone has the right to request access to their personal data, its rectification or deletion, or the limitation of its treatment, or to oppose the treatment, as well as the right to data portability. As well as the right to withdraw consent for any of its purposes. To do this, you can send a letter to Flexoh., To the address C / Deportista Juan Matos, 4 local interior M, CP 03016 in Alicante, Spain, or by sending an email to firstname.lastname@example.org indicating the right you wish to exercise. The identity of the applicant must be proven, for example, accompanying a photocopy of the DNI.
Likewise, we inform you that you have the right to file a claim with the competent control authority (Spanish Agency for Data Protection), if you consider that there has been any type of violation in relation to the processing of your personal data.
In the event that the limitation of the processing of your data is requested, we will only keep them for the exercise or defense of claims and in cases of opposition, the data will cease to be processed, except for compelling legitimate reasons, or the exercise or defense of possible claims.
2. ACCESS PLATFORM RESTRICTED TO EACH CUSTOMER COMPANY AND ITS EMPLOYEES
In the private platform or computer portal with restricted access with individual password to employees of the client companies, the processing of personal data will be the responsibility of the Company that hires the services of Kibibyte SL, in which the user is each of its employees or workers. In this case, Kibibyte S.L. acts as the person in charge of the treatment of the data of said employees in the management of the platform and the intermediation of the services offered therein.For what purpose will your personal data be processed and for how long?
The personal data of the employees and, where appropriate, their direct relatives, will be treated exclusively to carry out the optimal management of the flexible remuneration plan contracted with Flexoh by the Company in which they work, to meet their requests and to contract the product or service requested.
In the cases in which you have contracted a product or service and it is in force, we will also process your data to keep you informed through various communication channels about issues related to our activity and the products we offer.
In compliance with the contract that you request, we inform you that your data may be transferred by Flexoh to the contracted service provider, for example insurance companies or issuers of restaurant and / or transport cards. You can consult the data related to said supplier in the conditions of the contracted product.
Your personal data will be processed for the purposes indicated as long as you are part of the Company's staff and enjoy some of the services that have been stated here.
When the indicated period ends, your personal data will be kept blocked during the period in which any responsibilities may arise for the indicated purposes. When such responsibilities expire, your personal data will be permanently deleted.What categories and types of data are processed?
The legal basis for the processing of your personal data is the employment relationship with the client company and the use of the platform or the participation or contracting of the services offered in it by the client company. In some cases, the Employee must consent to the treatment for some of the purposes indicated prior to the process of using or hiring the Employee of the services due to the need for treatment prior to hiring.What security measures have been implemented to protect your personal data?
Your personal data will be treated in an absolutely confidential way. Likewise, adequate technical and organizational measures have been implemented to guarantee their security and prevent their destruction, loss, illicit access or illicit alteration. When determining these measures, criteria such as the scope, contexts and purposes of the treatment, the state of the art and the existing risks have been taken into account.
You can see the declaration of security measures at the end of this document.Is your personal data transferred to third parties?
Your personal data in any case and within the purposes and contracted services, will be communicated to third parties whenever necessary to comply with the contractual and legal obligations that in each case correspond. For example, they can be transferred by Flexoh to the contracted service provider, such as health insurance companies or issuers of restaurant and / or transport cards.What are your rights when you provide us with your data?
You have the following data protection rights:
To exercise these rights, you must contact your Company at the addresses that it has enabled for the exercise of the rights. Remember that the application must contain a copy of your NIF or other equivalent identification document. From Flexoh, if it were the case, we will send your request to the person responsible for the treatment, that is, to the Company of which it is part or of which it is employed. The contact of the Data Protection Officer of Kibibyte, S.L is email@example.com.Who can you file a claim with?
For any doubt, question or claim concerning the processing of your data carried out by Kibibyte SL, you can contact Kibibyte SL, at the following address: Deportista Juan Matos 4, local interior M - CP 03016 Alicante (Spain) Either in person or by writing a letter by post. You can also do it by email at this address: firstname.lastname@example.org.
Ultimately, you can request information about your rights and file a claim with the Spanish Data Protection Agency, with address at Calle Jorge Juan, nº 6, 28001 Madrid.
3. COMPULSORY OR OPTIONAL NATURE OF THE INFORMATION PROVIDED BY THE USER
USERS, by ticking the corresponding boxes and entering data in the fields, marked with an asterisk (*) in the contact form or presented in download forms, expressly and freely and unequivocally accept that their data They are necessary to meet your request, by the provider, the inclusion of data in the remaining fields being voluntary. The USER guarantees that the personal data provided to the CONTROLLER are true and is responsible for communicating any changes to them.
The CONTROLLER informs that all the data requested through the website are mandatory, since they are necessary for the provision of an optimal service to the USER. In the event that not all the data is provided, it is not guaranteed that the information and services provided will be completely tailored to your needs.
4. SECURITY MEASURES
Kibibyte S.L. has security measures implemented in the administrative and computer management of personal data and of any other type, as well as confidential information of all kinds.
That in accordance with the provisions of current regulations on personal data protection, the CONTROLLER is complying with all the provisions of the GDPR and LOPDGDD regulations for the treatment of personal data under its responsibility, and manifestly with the principles described in article 5 of the GDPR, for which they are treated in a lawful, loyal and transparent manner in relation to the interested party and adequate, pertinent and limited to what is necessary in relation to the purposes for which they are treated.
The CONTROLLER guarantees that he has implemented appropriate technical and organizational policies to apply the security measures established by the GDPR and the LOPDGDD in order to protect the rights and freedoms of USERS and has communicated the appropriate information so that they can exercise them.
To prevent unauthorized access to your account, the application automatically terminates the connection after a certain period of inactivity. If your session ends, please log back in.
Kibibyte S.L. declares its respect and compliance with the provisions contained in the legal framework relating to data protection and in Law 34/2002 on Services of the Information Society and Electronic Commerce, stating that all technical means have been established to avoid the loss, misuse, alteration, unauthorized access and theft of automated files containing personal data.
Kibibyte S.L. and its affiliated companies have adopted the security levels of protection of personal data legally required, and seeks to install other means and additional technical measures to prevent the loss, misuse, alteration, unauthorized access and theft of the Personal Data provided to Kibibyte SL In particular, it uses encryption security systems that ensure the integrity and confidentiality of your personal data during its transmission.
To protect your personally identifiable data effectively, it is also required that you do not disclose your private access data to the platform. If you have reason to believe that such data is no longer secure, you must report the problem to Kibibyte S.L. email: email@example.com
If you do not have Internet access, you can call us at 965 168 192. For this purpose, Kibibyte S.L. reserves the right to modify the username and password for the protection of the service
The server of Kibibyte, S.L. It has been certified by Let's Encrypt Authority X3 (Digital Signature Trust Co) as suitable for secure and encrypted communications. This Internet certification is similar to an identity document in people and is issued exclusively for a specific web page. In this way, it is absolutely certain that the user is communicating their data to a Kibibyte, S.L. server. and not to a third party. For this reason, it is very important that any personal information traffic is carried out through HTTPS pages and check that the certificate is from said site (by double clicking on the padlock that will appear, we will see the data of said Certificate, and we can validate that the page is indeed Web is certified).
Each access to https://www.flexoh.com is made through the Secure Technology Server of Kibibyte S.L. Said server meets the requirements for a commercial transaction over the Internet to be considered secure:
The security platform of Kibibyte, S.L. It is equipped with redundant security measures such as firewalls, intrusion detection systems, monitoring system, auditing, etc. In addition, our systems are periodically subject to security audits by independent companies.